OZARK WOODTURNERS CLUB
A chapter of the American Association of Woodturners, Inc.
ARTICLE I – NAME AND OFFICE
Section 1.01 Name
The
name of this organization shall be the Ozark Woodturners
Club and it is a chapter of the American Association of Woodturners,
Inc., and hereafter called “AAW”. The Ozark Woodturners
Club, hereinafter called “The Club”, was formed on October 25, 1995. The Club is identified by the Internal Revenue
Service by the assigned EIN number 41-2164301.
Section 1.02 Office Location
The
principal office of this organization will be located with the official
location of the current President of the Board of Directors. The registered office may, but need not be,
changed from time to time by the Board of Directors. The Board of Directors will consist of a President,
Vice President, Secretary, Treasurer and Librarian whom are elected annually.
ARTICLE II – PURPOSE AND ACTIVITIES
Section 2.01 Purpose
The
Club is organized as a forum for individuals interested in woodturning. It is the purpose of The Club to provide a
meeting location for woodturners and to promote
woodturning as an art form and craft.
The primary purposes of The Club are consistent with the fundamental
purposes of AAW, “to provide information, education and organization to
those interested in turning wood.”
Section 2.02 Activities
More
specifically, members of The Club propose principally to offer such services as
monthly newsletters, demonstrations, an audio/video library, shows, exhibits of
turned products, guidance and instruction to members interested in further
developing their woodturning skills, Show and Tells among members and guests, and
the exchange of project woods and other woodturning related materials. Additionally, The Club will offer its members
the opportunity to share ideas and information regarding woodturning lathes,
tools, turning materials, turning techniques and design of turned objects and
generally all subjects relating to woodturning.
ARTICLE III – RELATION OF THE OZARK WOODTURNERS CLUB
TO THE AMERICAN ASSOCIATION OF WOODTURNERS, INC.
Section 3.01 Relationship to American
Association of Woodturners
The
Ozark Woodturners Club shall be a Chapter of the
American Association of Woodturners, (AAW), and shall
support and participate in the activities of that organization. The four Executive Officers of the Chapter
agree to be members in good standing of the AAW. The Chapter will encourage all
members to become affiliated with the AAW.
The AAW specifically disassociates itself from any debts, obligations,
or encumbrances of the Chapter; the AAW and its Board of Directors shall have
no legal or financial responsibility in the affairs of Ozark Woodturners Club or its Board of Directors. It is understood that a Board Member, upon
request, will be reimbursed by The Club for membership fees paid to AAW for an
“Internet” level membership.
Section 3.02 Demonstrations
Demonstrations
(by members, non-member professionals and other experts), while part of the
normal activities of The Club are to be conducted at the discretion of the
Board of Directors and the designated demonstrations coordinator of The Club
and all safety and instructions are to be under the explicit direction and
control of the Board of Directors. As
recommended by AAW, notice will be given to participants during any
demonstration where woodturning equipment is used, that personal protection
equipment, preferably including a full-face shield, fine dust filter mask and
hearing protection should be worn and that woodturning is potentially dangerous
to the health and safety of both the turner and observers.
ARTICLE IV – MEMBERSHIP BENEFITS, CATEGORIES AND DUES
Section 4.01 Benefits of Members
It is the intention of The Club:
a)
To offer fabricators and collectors of lathe-turned objects, education
and information about woodturning, woodturners,
woodturning styles, and an opportunity to communicate directly with other woodturners.
b)
To offer beginners, part-time, or student woodturners,
technical information about woods, woodturning tools, machinery, safety tips,
and a vehicle for establishing and maintaining communication among others with
similar interests.
c)
To offer master woodturning craftsmen an avenue through which they
can meet other highly skilled craftsmen, share their techniques and theories
with their peers and with others interested in fine woodturning, and to help
promote public interest in fabricating and collecting fine lathe-turned
objects.
d)
To offer a vehicle for notifying woodturners
and the interested public of shows and displays featuring lathe-turned objects
and providing opportunities for discussions on topics of interest to woodturners.
e)
To offer information to members who purchase woodturning goods and
services regarding retail sellers of woods, tools, machinery, finishes, and
other supplies and details (including, but not limited to, merchant catalogs
and electronic sourcing information) specific to accessing useful information.
Section 4.02 Membership
Categories
The membership categories within the
organization of The Club are as follows:
General
Members – General Members are members in
good standing with both The Club and AAW.
Only General Members may be elected to Board Member/Officer positions.
Associate
Members – Associate Members are members in
good standing with The Club, but not members of AAW.
Student Members – A member under the age of 18 or not older than the age of 24 while actively pursuing post-secondary training at or through a recognized institute of higher learning is considered a Student Member. Student Members under the age of 16 must be accompanied by a parent or guardian at all Club activities the Student Member attends. There will be no dues for Student Membership. Student Members will be non-voting members.
Honorary
Members –Honorary members are General or Associate Members, who have served The
Club in an outstanding manner over several years, may be voted to honorary
status by the General and Associate Membership and are exempt from payment of
membership dues to The Club.
Section 4.03 Membership Dues,
Qualifications and Transfer of Membership
The
dues for membership in The Club will be periodically reviewed and determined by
the Board of Directors and submitted to the general membership for a vote to
approve. Dues will be payable by or
before the beginning of each calendar year and will be delinquent after March 1st
of that year. Any interested party may
become a member of The Club. Payment of
one year’s dues are payable upon joining.
Dues will not be prorated; however, dues paid by
new members after November 1st of any year will be applied to the following
calendar year. The new Member is
encouraged, but not required, to join AAW.
Membership in The Club is not transferable or
assignable.
ARTICLE V – MEETINGS
Section 5.01 Meetings
The
Club will normally meet every month on the second (2nd) Saturday of
the month at 1:00 P.M. The meeting
locations are to be determined by the Board of Directors. Pre-meetings and/or meetings on different
days of the month may be authorized and scheduled by the Board of
Directors. Notice of scheduled meeting
date(s), location(s) and content will be announced in a monthly newsletter.
ARTICLE VI – OFFICERS
Section 6.01 Number
The
Board of Directors will consist of five members, a President, a Vice President,
a Secretary, a Treasurer and a Librarian, each of whom will be elected annually
at a scheduled meeting by a simple majority vote of the General and Associate members
in attendance. The same person may hold
no more than one office at any one time.
Section 6.02 Election and Term
of Office
Elections
take place in November and will have been announced at a preceding general meeting
not less than 30 days prior to the election and included in the newsletter in
advance of the election. Each year the
membership will elect from among themselves all officers for a term of one (1)
year. The term will begin on January 1
of the following year, with unbroken tenure not to exceed a maximum of three
(3) consecutive years in the same position.
Section 6.03 Removal of an
Elected Officer
An elected officer may be removed from office for
any reason following a recommendation of two-thirds (2/3) of the sitting Board
of Directors and a majority vote of members attending a general meeting.
Section 6.04 Vacancies
In
the event of a vacant office or the absence of a letter of resignation, an election
will be held at a regularly scheduled meeting and the vacancy will be decided
by a majority vote of General and Associate Members in attendance. The Board of Directors may designate an
interim member to temporarily fill and elected office.
Section 6.05 Non-Elected
Positions
The
President, with the advice and consent of the majority of the remaining
officers of the Board of Directors may appoint a member to a temporary position
for a term to be determined by the President as necessary to benefit The Club.
Section 6.06 President
The
President will be the principal executive officer. The duties of President include, but are not
limited to, the following:
a)
Supervise and
control the business and affairs of The Club.
b)
Call Board
Meetings.
c)
Preside, or in
the absence of the Vice President or in the event of his/her inability or
refusal to act, designate a temporary presider at all
meetings except committee meetings presided over by the respective
chairpersons.
d)
Appoint
committees with the approval of the majority of the other Club officers.
e)
Participate as an
ex-officio member of all committees but may appoint another officer as a
stand-in. The President, as necessary,
will cast tie breaking votes.
f)
Select and
appoint a Club photographer, a Newsletter Editor, a Social Media Director and a
Web Master. Either or all of these
positions may be held by a single person.
g)
Serve as the
second signature authority for The Club’s bank account.
Section 6.07 Vice
President
In
the absence of the President or in the event of his/her inability or refusal to
act, the Vice President will perform the duties of the President, and when so
acting, the Vice President will have all the responsibilities, duties and
powers of the President and will be subject to all the restrictions upon the
President. The Vice President will perform
such other duties as are from time to time assigned by the President.
Section 6.08 Secretary
The
Secretary will keep minutes of Board of Directors meetings and will distribute
to Board members. The Secretary will also keep minutes of those portions of
regular general meetings during which official business is conducted and will distribute to Board members and the newsletter
Editor to be included in the monthly newsletter. The Secretary will assure that
notices are duly given to members as required by these Bylaws. The Secretary will be custodian of three
years (including the current year) of The Club’s most current official records to
include; copies of the current and historical Bylaws, the current Membership
Roster, historical copies of newsletters, Membership Applications, pictures and
any other forms, documents and materials considered permanent records. In general, the Secretary will perform all
duties incident to the office of Secretary and such other duties as are from
time to time assigned by the President. In
the absence of a separate Newsletter Editor, the Secretary will publish and
distribute a newsletter during months when general meetings are held and at
such other times as directed by the President.
Distribution will include all members in good standing and such others
as the President directs.
Section 6.09 Treasurer
The
Treasurer will collect all membership dues and other monies paid and due and
payable to The Club. The Treasurer is
responsible for maintaining current and accurate records of all monies received
and expended by The Club and assets, including tools, machines, and real and investment
properties (if any). The Treasurer will
maintain the official Membership Roster which includes, but is not limited to, names,
addresses, telephone numbers and email addresses of all members in good
standing. At such time a roster is
revised, the Treasurer will provide an updated roster to board members and the
Newsletter Editor for the purpose of updating the distribution list for
distribution of newsletters and all other communications employed by The Club. In general, the Treasurer will perform all
the duties incident to the office of Treasurer and such other duties as may from
time to time be assigned by the President.
The Treasurer will maintain current and historical financial records of
The Club for seven years (including the current year).
Section 6.10 Librarian
The
Librarian will be responsible for maintaining The Club’s lending library of
audio/video materials, books and magazines including a check in/out lending
system. The Librarian will maintain a
current inventory of these club owned items and make them available to members,
not including visitors, at meetings. The
checkout of said items is for a period of thirty (30) days. The Librarian will periodically review active
check-out records to determine delinquent returns and notify The Club officers
of violations. The Librarian will make
suggestions to the Board concerning acquisition of new items and disposal of
damaged or outdated Club library holdings.
Section 6.11 Past President
The
past President will serve in a non-voting advisory capacity to the President
and other officers. Additionally, the
past President may perform such other duties as may from time to time be
requested by the President.
Section 6.12 Authorized
Spending
Club
Officers are authorized to spend up to $300.00 for club purposes, with the
concurrence of two (2) additional officers.
Emailed approvals will be sufficient to provide concurrence. Reimbursement for routine business expenses of
up to and including $75.00 are exempt from this requirement. Any expenditure over $300.00 must be approved by a simple
majority of voting members at a regular meeting.
ARTICLE VII – INDEBTEDNESS; DISSOLUTION
Section 7.01 Indebtedness
All functions of The Club will be on a cash only basis. The Club will not incur any debt through the
actions of the officers or its members.
Section 7.02 Dissolution
In
the event The Ozark Woodturners Club should reach a
level of membership or inactivity not warranting continuation as an
organization, The Club may (but not necessarily will) be dissolved by a two
thirds (2/3) vote of a general meeting, consisting of not less than one half
(1/2) of the Club’s current members in good standing. Should the Ozark Woodturners
Club be dissolved, all property of the organization will be transferred to the
AAW or sold at public auction and all proceeds transferred to the AAW, (an
organization exclusively for charitable, religious, educational and/or
scientific purposes under the Internal Revenue code 501(c)(3), Educational
Opportunity Grant fund).
ARTICLE VIII – DISCLAIMERS; FISCAL AND LEGAL
Section 8.01 Disclaimers; Fiscal and Legal
AAW
and The Club are legally separate entities and specifically dissociate
themselves from any debts, obligations, or encumbrances of the other. Neither The Club nor AAW shoulders any legal
liability for accidents or incidents that occur during events of any kind,
sponsored or un-sponsored, by the other organization. The Club’s Board of Directors and membership
do not shoulder any legal liability for accidents or incidents that occur
during events of any kind, sponsored or not sponsored, by the Ozark Woodturners Club.
ARTICLE IX – INSURANCE
Section 9.01 Insurance
As
a chapter of AAW, The Club will utilize insurance available through AAW or
another bonafide insurance provider of The Club’s
choice and meeting the requirements of AAW.
All demonstrations, sponsored by The Club, must be by Members in good
standing of The Club or must be members in good standing of AAW.
ARTICLE X – QUORUM AND ORDER OF BUSINESS
Section 10.01 Quorum and Order of Business
A
Quorum will consist of those General and Associate Members (excluding Student
Members) present at a scheduled general meeting. Meetings will be conducted following the
usual rules of parliamentary procedure, the use of which is to facilitate
proceedings. The principals are: the
majority rules, the minority has the right to be heard, and courtesy will be
extended to all. In the event of a dispute,
Roberts Rules of Order, Modern Edition will be consulted.
ARTICLE XI – BOOKS AND RECORDS
Section 11.01 Books and Records
The books and records of The
Club will be made available for public inspection with the consent of a simple
majority of the officers.
ARTICLE XII – AMENDMENTS AND ACCEPTANCE OF BYLAWS
Section 12.01 Amendments
These
Bylaws may be altered, amended, or repealed and new Bylaws may be adopted by a
vote of the simple majority of the qualified, General and Associate Members of The
Club at a meeting of the members. There
are no provisions for “proxy votes”. Proposed
changes to these Bylaws will be announced via an advanced mailing and/or
electronic means to the membership at least one month in advance of the meeting
at which the vote will be taken. Copies
of all modifications to these Bylaws must be signed by all currently sitting
and voting members of the Board of Directors of The Club and be filed with the
Administrative Office of AAW.
Section 12.02 Acceptance of
Bylaws
The
original Bylaws were drawn by Michael Kornblum, the
Chapter organizer, who formed the Ozark Woodturners
Club located in Mountain Home, Arkansas on September 23, 1995. The Bylaws were recommended to the newly
elected Board members at the Board’s first meeting, reviewed by all Board
members and adopted as presented on September 25, 1995. The Bylaws were submitted to the
Administrative Office of AAW and accepted on October 25, 1995.
The
current Bylaws, as revised and amended for the Ozark Woodturners
Club, have been agreed upon and adopted on April 21,2012
and incorporate amendments through _____/_____/_____ as voted on and adopted by the
following elected officers and by the General and Associate members present and
in good standing:
_____/_____/_____
Edward
Boiteau, President
_____/_____/_____
Dallas
Hensley, Vice President
_____/_____/_____
Jeff
Smith, Secretary
_____/_____/_____
James
Pruitt, Treasurer
_____/_____/_____